System guide

The system that unifies your entire operation

Caterflow is built for Danish catering companies. Here are the five modules and how they fit together.

The five modules

Each module takes care of one part of the operation.

Module 1 Every customer in one place

Customers

See every customer with their preferences, order history and contact details in one place. Customer data syncs with your accounting system, so it's always current.

Customer overview
Order history
Customer preferences
Sync with accounting
Module 2 Production lists

Production

Production lists built from today's orders that update when the orders change. That means less food waste and fewer mistakes in the kitchen.

Daily production lists
Updated as orders change
Less food waste
Ingredient calculation
Module 3 Automatic invoicing

Invoicing

Invoices are created from the deliveries and sent straight to e-conomic, so you can always see where your finances stand.

e-conomic integration
Automatic invoicing
Payment overview
Financial reports
Module 4 Customer service in one place

Customer service

Bring the customer registry, communication and vacation requests together in one place, and publish weekly menus to your customers.

Customer registry
Customer messaging
Vacation requests
Weekly menu publishing
Module 5 Routes and delivery

Logistics

Plan delivery routes automatically. Drivers get clear instructions, and customers are told when their food is on the way.

Route optimisation
Driver app
Delivery notifications
GPS tracking

How it works

From the customer's order to the invoice, without anyone typing anything twice

01

Customer orders

Via customer portal or phone

02

Order registered

Automatically in Caterflow

03

Production planned

Based on today's orders

04

Routes planned

Routes calculated automatically

05

Invoice sent

Automatically to e-conomic

Caterflow in numbers

We keep adding features based on what our customers tell us

100,000+
Orders per month
5,000+
Dishes in the system

Functionality in practice

Real screens from Caterflow, from ingredient to delivery.

Production planning
01

Production planning

An overview of ingredients, semi-finished products and raw materials. Plan production with bills of materials and automatic quantity calculations based on orders.

Real-time inventory
02

Real-time inventory

Keep track of stock with live status and reorder suggestions, so you avoid both waste and shortages.

Purchasing & supplies
03

Purchasing & supplies

Create and manage purchase orders directly in the system. Product lists, prices and supplier details in one place.

Logistics & partners
04

Logistics & partners

Manage delivery routes, transport partners and pricing, with an overview of every delivery.

Routes & pricing
05

Routes & pricing

Assign routes to transport partners and get the price per route calculated automatically.

Customer stories

See how Danish businesses use Caterflow in practice.

Madklubben

Madklubben

Madklubben has used Caterflow for more than two years for the whole chain: ordering, production, logistics and their customer system. Most recently, their canteen and point of sale have moved onto the platform too.

OrderingProductionLogisticsCustomer systemCanteen/POS
Greenwitch

Greenwitch

Greenwitch runs production and inventory in Caterflow. They see ingredients and stock levels in real time and waste less.

ProductionInventory

Frequently asked questions

Got questions? Here are answers to the most common ones.

What is Caterflow?
Caterflow is a system for caterers, lunch providers and canteen operators. It brings ordering, production, purchasing, inventory, logistics and invoicing together, so data only has to be entered once and you can spend your time on the food.
What kind of businesses use Caterflow?
Caterflow is used by everyone from smaller catering companies to larger players such as Madklubben, which runs catering, canteen and point of sale in the system.
Can Caterflow integrate with our accounting system?
Yes. Caterflow integrates with Danish accounting software such as e-conomic, and we offer an integration API for other systems.
How long does onboarding take?
Most businesses are up and running within 2 to 4 weeks. We help with data migration, setup and training, so the switch doesn't disrupt service.
Is our data secure?
Caterflow is GDPR compliant, and data is encrypted both in transit and at rest.
How much does Caterflow cost?
It depends on your needs and size. See our pricing, or book a demo and we'll find the right setup for you.
Can Caterflow be adapted to our business?
Yes. Caterflow is modular, so you only pay for the features you need, and we set the system up around the way you work.
How do we get started?
Book a free, no-commitment demo. We go through your needs, show you the system and make a plan for getting started. Most customers are up and running within 2 to 4 weeks.

Want to see how it works for you?

Book a free demo, and we'll show you Caterflow based on your kitchen.